Job Opportunity: HR & Operations Administrative Assistant

Job Opportunities

Job Opportunity: HR & Operations Administrative Assistant

Kristie Yung November 6, 2019

About the Role

You will work closely with multiple team members including the HR & Operations Manager, Finance Manager, Director of Operations & the CEO. Under the direction of the HR & Operations Manager, you will spearhead all administrative initiatives at Briteweb that relate to all of our HR, Operational, Financial & Executive needs.

About You

You are a self-motivated do-er who provides stability in an evolving and busy environment. You have a knack for process and finding ways to make things more efficient. You have excellent written and verbal communication, are a strong executor and have stellar time management skills. Working efficiently and on multiple projects daily is your jam. Ultimately, you care about making an impact with your team and in the world with the work you do.

Role Responsibilities

HR

  • Assist with HR duties: recruitment, new employee on-boarding, desk setup, employee off-boarding and equipment support
  • Assist with document preparation, including employee contracts, NDAs and contractor agreements
  • Assist in planning company social events, culture initiatives and team meetings
  • Coordinate all team member special moments: birthdays, anniversaries
  • Update HR documentation: education, wellness & benefits
  • Assist with ad hoc HR projects as needed

Operations & Finance

  • Manage all Briteweb Team travel – flights, expenses & accommodation
  • Manage Briteweb’s New York apartment for internal bookings and AirBnB
  • Manage technology, office equipment, supplies & catering orders
  • Manage and respond to operational inquiries from multiple email accounts
  • Pull, reconcile and file receipts from our shared email accounts
  • Support the creation of Standard Operating Procedure documentation that outline guidelines for various office procedures as needed

Executive Administration for the CEO

  • Meeting coordination: correspondence, schedule coordination, facilities bookings and logistics coordination (often involving numerous parties in multiple time zones)
  • Travel booking & coordination
  • Personal and administrative assistance on an ad hoc basis

Qualifications

  • Strong technology fluency in Google Suite, Microsoft Word and Excel, project management tools, SaaS tools and general technology comfort is required for this role
  • Post-Secondary training in a relevant discipline is an asset
  • Intuitive, empathetic, clear communication & interpersonal skills
  • Excellent organizational skills with meticulous attention to detail – understanding the importance of grammar and consistency in written and verbal communications
  • Strong self-management and problem solving skills
  • Experience in calendar management with high attention to detail
  • Strong internet research and logistics abilities
  • Ability to work independently with minimal supervision is essential
  • Experience with remote work is an asset
  • Experience in agency or SAAS startup is an asset

Benefits

  • Extended health care
  • Vision care
  • Dental care
  • Life insurance
  • Disability insurance
  • Flexible working hours
  • Education reimbursement
  • Subsidised gym membership
  • Casual dress
  • Wellness programs
  • Company events & social hours
  • Work from home opportunities
  • Vacation & paid time off

To apply

Please submit your cover letter and resume in PDF format to jobs@briteweb.com.

We thank all applicants in advance for their interest; however, only those selected for an interview will be contacted. Briteweb is an equal opportunity employer. We support diversity in the workplace and always strive for inclusion.

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